Get Travel Approval Form

Filling out the Travel Approval Form is a crucial step before embarking on university business travels. This guide provides clear instructions to help you complete the form efficiently and accurately.

Follow the steps to complete your Travel Approval Form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering your name in the 'Name of Traveller' field. Ensure that you use your full name as per official records.
3. Input your Employee ID in the designated field. This identifies you within the university system.
4. Select your Faculty, School, or Division from the provided options to categorize your application accordingly.
5. Fill in your email address, making sure it is correct, as this will be the primary method of communication regarding your travel approval.
6. Enter your phone number for any immediate contact needs related to your travel arrangements.
7. Attach a copy of your proposed travel itinerary, noting that it is essential for assessing your travel plans.
8. Indicate the first day of travel and the last day of travel in their respective fields.
9. Specify the number of business days and private days, noting that if private days exceed 40% of total, fringe benefits tax may apply.
10. Clearly state the purpose of your travel to ensure it aligns with university policies.
11. Fill in the estimated travel costs in AUD$, detailing airfare, fees, accommodation, meals, incidentals, and any other costs.
12. Complete the 'Chartfields' section by indicating the fund, department, project, and percentage allocation for budgeting purposes.
13. Review and confirm your compliance by checking the boxes stating your understanding of the university's travel policy and your arrangements for duties during your absence.
14. Provide your signature and the date to affirm the accuracy of your application.
15. After completing the applicant's section, the form requires approval from the Dean, Divisional Head, or Head of School. They will sign and date the form after reviewing your travel arrangements.
16. Finally, save your changes, download the completed form, print it for your records, or share it as required.

Complete your Travel Approval Form online today and ensure your travel plans are in order.