Include your employee's name, current position, and department. After that, identify their type of employment, such as full-time, part-time, or other. We recommend having a checkbox to identify whether the form has been submitted for the first time, or if it's been submitted to change that staff's availability.

So, an employee availability form is a document that your employees will fill out, stating the shifts that they can and cannot work. The form should include: The employee's name and phone number and/or email address. The days and hours when they are available to work.

Availability is time an employee is exclusively available to work for an employer, and cannot be scheduled elsewhere during these times. Availability sets are specific to an employer. Unavailability is time an employee prefers not work – for example, Saturdays or Monday evenings.

The first column in your spreadsheet should be for each employee's name. Then, include a column for each day your availability spreadsheet covers. Write both the day and the date in the column header. Creating a weekly schedule template in Excel or Google Sheets can save your business time each scheduling period.