Get Authorization For Travel Form (pdf) - Ball State University

The Authorization For Travel Form is an essential document for individuals planning to travel on behalf of Ball State University. This guide provides clear and supportive instructions on how to effectively complete the form online.

Follow the steps to complete your travel authorization form accurately.

1. Press the ‘Get Form’ button to download the Authorization For Travel Form and open it in your preferred editor.
2. Begin by entering your name in the designated field at the top of the form. This will identify you as the traveler.
3. Next, fill in your title and the office or department you represent, ensuring these details are accurate to reflect your position within the university.
4. Indicate the date you are submitting the form. This is crucial for record-keeping purposes.
5. In the 'Purpose of Trip' section, clearly describe the reason for your travel to provide context for your request.
6. Specify your destination and select your leaving point by either choosing 'Muncie' or 'Other' as applicable.
7. Fill in the 'Leave Date' and 'Return Date' fields, choosing the respective times and AM or PM as needed.
8. Provide the dates and times for your first and last meetings during your trip to outline your schedule.
9. Select your mode of transportation by checking the appropriate options, which includes choices like a university vehicle, rail, personal vehicle, bus, or air.
10. If applicable, indicate if others will accompany you on this trip by selecting ‘Yes’ or ‘No’.
11. Request reimbursement by checking the relevant box and providing necessary details such as the source of honorarium or expense reimbursement, along with the estimated total cost of the trip.
12. In the Certification section, confirm that you have made arrangements for your duties during your absence and verify details regarding the vehicle usage if relevant.
13. Sign the form where indicated to validate your request. Ensure to include full names where necessary.
14. Obtain the necessary authorizations from your department head or supervisor, as well as the dean or administrative head, including their signatures and dates.
15. Finally, save your changes, download a copy for your records, and share or print the form as required for submission.

Complete your Authorization For Travel Form online today to ensure a smooth travel process!