Get Space Request Form - Savannah State University - Savannahstate

This guide will walk you through the process of completing the Space Request Form for Savannah State University. Whether you are a student organization, campus department, or external user, following these steps will ensure your event space request is submitted correctly and efficiently.

Follow the steps to complete your space request form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill out the 'Name of Event' section with the title of your event. This provides clarity on what space you are reserving.
3. In the 'Organization' field, enter the name of the organization hosting the event. This helps in identifying the group responsible for the reservation.
4. Provide your 'Contact Name,' 'Contact Address,' 'Phone Number,' and 'Email Address.' Accurate contact information is crucial for communication regarding your reservation.
5. Indicate the 'Event Date Requested' and specify the desired 'Location(s).' Ensure the date aligns with your event timeline.
6. Record the 'Time Event Starts' and 'Time Event Ends.' Include 'Early Access to Venue Requested' and 'Venue Vacated' times if necessary.
7. Estimate the number of attendees in the 'Estimate # of Attendance' section. This information helps determine appropriate space arrangements.
8. Specify your 'Audio/Visual Needs' and 'Set Up Needs,' detailing the required equipment and space layout. Include a diagram for clarity.
9. Indicate whether you will require 'Technology Support' and whether catering services will be needed for your event. If yes, contact the University Event Office.
10. Complete the sections regarding 'Public Safety' and 'Plant Operations' as needed, including estimated fees and required officer numbers.
11. At the end of the form, ensure all necessary signatures are collected from the Organization President, Advisor, Building Manager, Public Safety, and Event Coordinator as applicable.
12. Confirm that you understand the cancellation policy by initializing below the statement regarding event date and cancellation procedures.
13. Once all sections have been completed, save changes, download, print, or share the form as required for submission.

Prepare your Space Request Form today and ensure your event at Savannah State University is a success!