Get Rmd 106 Storage Approval Form - Texas State Library And Archives ... - Tsl State Tx

The RMD 106 Storage Approval Form is essential for effectively managing records storage in Texas. This guide provides a step-by-step approach to assist you in completing the form accurately and efficiently as you seek storage approval.

Follow the steps to complete the RMD 106 form with ease.

1. Click the ‘Get Form’ button to access the RMD 106 Storage Approval Form for download and viewing.
2. Begin by entering your agency code, which is a 3-digit identifier assigned to your agency by the Comptroller of Public Accounts.
3. Next, provide the complete name of your agency, including the division or department where the record is created or received.
4. Input today's date in the designated field to indicate the date of your request.
5. Fill in the Records Series Item Number as per Field 4 from Form RMD 105, ensuring that if none is available, an appropriate classification is attempted.
6. Enter the Agency Item Number located in Field 5 of Form RMD 105, confirming that the record is listed on your agency's retention schedule.
7. Provide the official Records Series Title from Field 6 on Form RMD 105.
8. Indicate the length of time the record is intended for active retention, as found in Field 7 on RMD 105.
9. Enter the estimated duration for storage at the Records Center based on information from Field 7, ensuring it aligns with active use duration.
10. Complete the total retention period, making sure it matches the aggregate of active use and storage durations.
11. Specify whether the records series is classified as vital, based on previous inventory assessments.
12. Identify the record medium, including type and size, for example, paper, microfilm, or electronic formats.
13. Indicate the container type you plan to use, specifying dimensions if not a standard records center box.
14. Enter the current volume in cubic feet that you wish to transfer for storage.
15. Detail the inclusive dates that cover the current volume of records.
16. Estimate the annual volume in cubic feet that this records series will likely accumulate.
17. Indicate the cubic feet expected to be transferred per shipment.
18. Provide the pick-up location including address and room number for box collection.
19. Mention the delivery location for where files will be sent once requested.
20. Specify the file arrangement system used, such as alphabetical or numerical.
21. Indicate the activity rate or frequency that the files will be referenced post-storage.
22. Estimate the percentage of files anticipated to be returned to storage after use.
23. Determine if the records series is open or confidential, according to the Public Information Act.
24. Review access restrictions as established by the agency retaining legal ownership of the records.
25. Specify the chosen method for destruction of records after their retention period, ensuring compliance with standards.
26. The agency head or records management officer must sign and date the form to signify approval before submission.
27. Finally, provide the name, title, and phone number of the individual completing the form.
28. After filling out the form, you can save changes, download, print, or share it as needed.

Complete your RMD 106 Storage Approval Form online today to streamline your records management process.