Get Omega Psi Phi Fraternity Special Event Checklist 2015-2025

The Omega Psi Phi Fraternity Special Event Checklist is a crucial document for planning events within the fraternity. This guide provides step-by-step instructions on how to fill out the checklist accurately and efficiently online, ensuring that your event meets all necessary requirements.

Follow the steps to complete your special event checklist online.

1. Click the 'Get Form' button to access the Omega Psi Phi Fraternity Special Event Checklist and open it in your preferred online editing tool.
2. Begin by filling in the chapter name and number, selecting whether the chapter is graduate or undergraduate. This information helps to identify the event's organizing body.
3. Clearly state the purpose of your event and specify the location, including the venue name, physical address, city, state, and zip code. This ensures proper documentation and communication with the venue.
4. Input the date(s) of the event to keep track of scheduling and availability.
5. Provide the contact details for the venue, including contact names, phone numbers, fax numbers, and email addresses. These details are mandatory for communication purposes.
6. Detail the type of event activities, confirming whether it is an athletic event, and if so, state that waivers are required for each participant.
7. Indicate whether special event attendees will be transported, including the name and address of any third-party transportation vendor if applicable.
8. Complete the administration section by providing information about the event chairman, including their name, phone number, and email address. If a co-sponsor is involved, provide their details and confirmation of insurance.
9. Confirm the estimated attendance and specify if any special construction, alterations, or decorations will be made for the event.
10. Answer questions regarding past occurrences of the event and whether alcohol will be served. If alcohol is served, follow the guidelines in the ‘Alcohol’ section.
11. Complete the vendor and venue management section, ensuring that security providers and insurance certificates are addressed and submitted.
12. Make necessary confirmations regarding permits, contracts, and communications about insurance proof for the event.
13. Obtain all required signatures from the chapter’s basileus and KRS, as well as the district counselor or representative, to avoid processing delays.
14. Once all sections of the form have been filled out, review for accuracy, save the changes, and then download, print, or share the completed form as needed.

Ensure your event runs smoothly by completing your Omega Psi Phi Fraternity Special Event Checklist online today.