Get Contract Tracking Form - Salt Lake County

Filling out the Contract Tracking Form for Salt Lake County online is a straightforward process designed to ensure that all necessary details are captured efficiently. This guide will help users navigate through each section of the form with clarity and confidence.

Follow the steps to successfully complete the form online.

1. Press the ‘Get Form’ button to obtain the Contract Tracking Form and open it in your preferred editing tool.
2. Enter the vendor name in the designated field. Ensure that the name is spelled correctly to avoid any confusion during processing.
3. Select the date that corresponds to when you are submitting the form.
4. Identify the agency contract person responsible for reviewing the contract. Include their name in the specified section.
5. Input the requisition number in the appropriate field to link the contract to the corresponding request.
6. Have the Division Director review and sign the agreement if a signature block is provided. Ensure it is completed before progressing.
7. Contact the Fiscal Manager or Purchasing Coordinator to verify that a requisition is entered in the Advantage Purchasing System.
8. Email a PDF copy of the contract, mentioning the requisition number, to the Contracts Office. Alternatively, send a photocopy by courier.
9. Notify the Department Director and any other required personnel by emailing a PDF copy of the contract or sending a photocopy by courier.
10. Call the vendor to either request them to pick up the contract or inform them that it will be sent overnight. Ensure that they are aware of the requirement for insurance certificates.
11. Advise the vendor to sign the contract and return it along with any necessary insurance certificates within 10 working days.
12. After confirming that the vendor has no issues with the contract, if there are any requested changes, contact the Program Manager immediately.
13. The Contracts Office will process the requisition and load the contract as an attachment in the Purchasing System.
14. Notify the Auditor via email that a contract is available for their review and approval.
15. Once all documentation is received from the vendor, the Contracts Office will hand deliver the hard copy to the Mayor for review and signature.
16. The Contracts Office will scan the fully executed contract into the Sire system and send it to the Agency person who originally submitted the PDF.

Start completing your documents online today!