Get Employee Travel Card Documentation Form - Monmouth University

Filling out the Employee Travel Card Documentation Form accurately is essential for maintaining compliance with Monmouth University's travel policies. This guide provides step-by-step instructions to help users navigate the online form effectively.

Follow the steps to complete your form online.

1. Click ‘Get Form’ button to access the form and open it in your preferred online editor.
2. Begin by filling out your personal information at the top of the form, including your last name, first name, middle initial, and the last four digits of your credit card number. Ensure that this information matches your official records.
3. Enter your assigned General Ledger Account Number. This number should correspond to the budget the travel expenses will be charged against.
4. Refer to your monthly Corporate Travel Card Statement and list all transactions in the order they appear on the statement. Be sure to document the date, vendor, transaction purpose, attendees (if applicable), and amount for each transaction.
5. If a transaction should be charged to a different General Ledger number than the one provided, indicate this in the bottom right-hand corner of the form along with the transaction line number.
6. Review the total of all entries listed under 'Total Lines 1 - 14' to ensure accuracy. The total amount should reflect the sum of all expenses documented in this form.
7. Carefully read the certification statement regarding the accuracy of expenses and compliance with university policies. Make sure you understand the implications of non-compliance, as indicated in the statement.
8. Sign the form in the designated section for 'Employee Signature.' This confirms that you have verified all details provided in the form.
9. The form must then be submitted for approval. An authorized person should review the form for compliance and provide their signature in the 'Approval' section, along with their printed name, title, and date.
10. Once all fields are completed and signatures obtained, you can save changes, download a copy for your records, print the form for submission, or share it electronically as required.

Complete your documents online to ensure timely processing and compliance.