Get Payment Petty Cash Fund Reimbursement) Request Form (not To Be Used For

Filling out the PAYMENT Petty Cash Fund Reimbursement REQUEST FORM can seem daunting at first, but this guide will lead you through the process step-by-step. By following these instructions, you can ensure that your reimbursement request is completed accurately and submitted correctly.

Follow the steps to successfully complete the form.

1. Click the ‘Get Form’ button to access the form and open it for completion. This will allow you to begin the process of filling out your reimbursement request.
2. In the 'Date' field, enter the current date on which you are submitting the form.
3. Under 'Department,' provide the name of your department to identify which area the reimbursement pertains to.
4. Next, fill in the 'Date payment check needed' field to indicate by when you require the payment.
5. Enter the 'Contact Name,' which should be the name of the person responsible for the reimbursement request.
6. Complete the fields for 'Chart of Accounts' by inputting the related account codes (U, F) relevant to your request.
7. Fill out the 'Contact Phone #' to provide a way for the Financial Services team to reach you if needed.
8. Specify the financial information in the designated fields for 'FUND,' 'ORG,' 'ACCOUNT,' 'PROGRAM,' and 'ACTIVITY LOCATION' as applicable to your reimbursement.
9. In the section titled 'Quantity,' detail the number of items being requested for reimbursement.
10. In the 'Description / Business Purpose' field, provide a clear explanation of what the reimbursement is for.
11. Enter the 'Price per Unit' and then calculate the 'Total Cost,' ensuring that these amounts reflect accurate figures for your request.
12. Attach receipts for each purchase mentioned in your request. The receipts must either have the employee's name printed or be signed by the employee requesting the reimbursement.
13. Indicate your preference for direct deposit by marking either 'YES' or 'NO.' If you are a new employee or student, follow the instructions to sign up for direct deposit.
14. Ensure that you or the person making the requisition signs the designated signature area at the bottom of the form.
15. Finally, include the vendor information by filling out the 'Vendor M#' and 'Complete Vendor Name and Address Including ZIP' fields.
16. Obtain the approving department head's signature and printed name in the mentioned fields.
17. Once you have filled out all sections, review your entries for accuracy. Save your changes, then download, print, or share the completed form as required.

Complete your documents online to ensure a smooth reimbursement process.