Get Reserving Rooms On Campusrice University Student Centerrice ...

This guide provides you with a clear and comprehensive overview of how to fill out the Reserving Rooms form for events on campus. It is designed to assist clubs and organizations in successfully reserving rooms and coordinating events.

Follow the steps to complete your reservation form effectively.

1. Click the 'Get Form' button to access the Reserving Rooms form and open it in your document editor.
2. Begin by entering your organization's name in the designated field labeled 'Organization.' Ensure that the name accurately reflects your club or organization.
3. In the 'Event Title' section, write a clear and concise title for the event you are planning. This should provide a quick understanding of what the event entails.
4. Select the 'Event Date' by filling in the date when the event is scheduled to take place. Make sure to double-check for any potential conflicts.
5. Specify the 'Start Time' and 'End Time' for your event. This information is crucial for scheduling purposes.
6. Indicate the 'Location of Event' by stating the specific room or area you wish to reserve. Ensure that this aligns with your planned activities.
7. List the individual(s) responsible for coordinating the event in the appropriate field. This should include someone who can be contacted for event-related decisions.
8. Provide contact information, including 'Email,' 'Phone,' and 'Cell' numbers for easy communication.
9. Estimate the anticipated attendance and indicate whether the event will be open to the community by checking 'Yes' or 'No.'
10. Fill in the names of those responsible for set-up and clean-up to ensure that these duties are clearly assigned.
11. Indicate if campus reservations have been made by marking 'Yes' or 'No' and initialing in the space provided.
12. Answer the questions regarding food/drink requests from Sodexo and whether you are contracting services from a non-University entity by checking the appropriate boxes.
13. Complete the remaining sections, specifically noting the plans for marketing the event and understanding the responsibilities for restoring the space.
14. At the bottom of the form, the organization representative and advisor must sign and date the form. Be sure to include the phone numbers for both parties.
15. Once all fields are filled, review the form for accuracy. You can save the changes, download, print, or share the completed form as required.

Complete the Reserving Rooms form online today to ensure your event is reserved and coordinated successfully.