Get Uk Cardiff Caerdydd Event Site Handover/hand Back Form 2017-2025

This guide provides a clear and comprehensive approach to completing the UK Cardiff Caerdydd Event Site Handover/Hand Back Form online. The process ensures that users can accurately report the conditions of the event site during the handover and hand back phases.

Follow the steps to successfully complete the form.

1. To begin, press the ‘Get Form’ button to access the form. This will allow you to open the document in an editable format.
2. In the first section, labeled ‘Part 1 – Handover of Site to the Hirer,’ begin by entering the event name in the designated field. This identifies the event associated with the site being handed over.
3. Next, specify the event site by entering its name in the provided space. This helps to clarify the location of the event.
4. You will also need to complete the ‘Ground conditions’ section. Click into the text box to describe the current state of the ground at the site.
5. For the ‘Ground damage’ section, detail any damage to the ground that occurred during the event. Enter your observations in the corresponding text box.
6. Similarly, report any damage to services in the ‘Services damage’ field. Provide as much detail as necessary.
7. Next, document any tree damage in the provided section. This helps to account for any environmental impact.
8. In the ‘Miscellaneous damage’ area, outline any other damages that do not fit into the previous categories—be thorough in your assessment.
9. Complete the ‘Litter’ section by noting any litter left at the site during the event.
10. Once all fields in Part 1 are completed, sign the form in the designated area, print your name clearly, indicate who you represent, and include your job title.
11. In the ‘Counter Signed Site Supervisor’ section, the site supervisor must also sign, print their name, and add the completion date.
12. Move to ‘Part 2 – Hand Back of Site to the Council.’ Repeat the process of documenting ground conditions, ground damage, services damage, tree damage, and miscellaneous damage as you did in Part 1.
13. For the ‘Health & Safety Concerns/Observations’ field, make any relevant notes about safety issues noted during the event.
14. Describe any actions agreed upon regarding site maintenance or issues noted during the handover in the corresponding section.
15. As with Part 1, you will need to sign, print your name, indicate representation, and include your job title in the space provided.
16. Finally, after filling out all necessary fields, you can save changes, download, print, or share the completed form as needed.

Complete your documentation efficiently by filing the forms online today.