Get Travel Auth Request Form - Niagara University

Filling out the Travel Authorization Request Form for Niagara University is essential for ensuring that your travel expenses are approved and reimbursed. This guide provides clear, step-by-step instructions to assist you in completing the form accurately and efficiently.

Follow the steps to complete the form seamlessly.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering the department name in the designated field at the top of the form. This ensures that the request is associated with the correct department for tracking and approval purposes.
3. Fill in the names of the individuals for whom authorization is requested in the 'Authorization requested for (name/s)' section. Be sure to list all relevant participants.
4. Indicate the date of the travel authorization request in the appropriate field, ensuring clarity in your submission.
5. In the 'Purpose' section, specify the reason for travel, such as presentation, convention, or recruitment, to provide context for the request.
6. Enter the name of the organization or association related to the trip in its corresponding field.
7. Complete the destination section by indicating the city and state where the travel will take place.
8. Fill in the dates of the trip, indicating the start and end dates clearly.
9. Choose the desired mode of travel by marking the appropriate options for plane, train, or other modalities.
10. In the accommodation section, specify the need for hotel and car rental by selecting the appropriate options.
11. Estimate expenses by obtaining travel, hotel, and car rental costs from Cataract Travel Planners, Inc. Choose between 'Estimate only' and 'Reservations have been made' to reflect your current status.
12. Fill in the account and sub-account numbers accurately, which will be used for budgeting and expense tracking.
13. Provide a detailed breakdown of estimated expenses, including airfare, registration fees, train fare, hotel costs, meals, car rental, mileage, and any other relevant expenses.
14. Calculate the total expenses and enter the grand total at the end of the expense table to summarize all costs associated with the trip.
15. Ensure both the department head and functional officer sign and date the form, as their approvals are necessary for authorization.
16. Finally, make sure to distribute copies of the completed form as indicated: one for Business Services, one for Accounts Payable, and one for departmental records.
17. You may now save changes, download, print, or share the form as needed to complete your submission.

Start filling out your Travel Auth Request Form online today to ensure a smooth travel process.