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How to fill out the Interdepartmental Requisition and Journal Entry - Controller's Office online
Filling out the Interdepartmental Requisition and Journal Entry (IDJE) form is an essential process for managing interdepartmental requests efficiently. This guide provides step-by-step instructions on how to complete the form online, ensuring clarity and accuracy in your submissions.
Follow the steps to complete the form accurately
- Click ‘Get Form’ button to obtain the form and open it in the editor.
- In the upper left-hand corner of the form, enter the date, department name, contact person's name, phone number, required date, and location for delivery.
- In the 'Send To' section, select the appropriate option for the department providing the goods or services by checking the corresponding box.
- Have an authorized person fill in the 'Approved By' and signature sections located in the upper left-hand corner.
- Enter the department ID (DEPT ID) and fund in the 'Buying Department Chartfields' section of the form. If the fund begins with '5' or '8', proceed to step 8.
- If necessary, fill in Chartfields 1, 2, and 3 (CF1, CF2, CF3), which are optional fields.
- In the body of the form, provide the quantity, description, account number, and unit price of the items or services requested.
- Send the completed form to the department providing the goods or services.
- If applicable, enter the project number (6 digits for sponsored projects, 9 digits for construction projects) and activity ID (ACT ID). For construction projects, also fill in the budget reference (BUD REF) field.
- Optionally, fill in resource type, resource category, and resource subcategory (RESRC TYPE, RESRC CAT, RESRC SUB-CAT) as needed.
- If the requisition amount is $1,000 or more, and the fund code begins with '5', ensure it is approved by Sponsored Research per the 'Contracts and Grants (C&G) Approval' section.
- Finally, save the changes, download, print, or share the completed form as necessary.
Complete your interdepartmental requisition online for a streamlined process.
The entry to record the indirect material is to debit manufacturing overhead and credit raw materials inventory.
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