Get Migration Planning Guidance

Filling out the Migration Planning Guidance is an essential step for agencies looking to migrate to a Shared Service Center. This guide will provide clear, step-by-step instructions to help users effectively complete the form and submit it online.

Follow the steps to successfully fill out the Migration Planning Guidance.

1. Click the ‘Get Form’ button to access the Migration Planning Guidance. This will open the document in a suitable format for editing.
2. Begin by filling out the statement of need section. Describe your agency's current operating environment and provide reasons for migrating to a Shared Service Center. Include an organizational overview, current core and non-core services, and specific examples of deficiencies in the current system.
3. Document the required services by listing all functionalities needed from a Shared Service Center. Use the HR LOB target requirements as guidance to ensure all essential services are included.
4. Conduct a market analysis. Summarize potential public and private sector providers available to meet your agency's needs. Reference Section 6 of the Migration Planning Guidance for a list of service offerings.
5. Perform a market research/analysis. Summarize your findings and detail efforts made to assess various providers, including their experiences with migrations. Present this information in an organized format.
6. Complete the alternatives analysis. Clearly compare all considered Shared Service Centers, including the current provider. Include a side-by-side comparison based on your market research and a detailed cost-benefit analysis.
7. Provide a rationale for selection. Justify your agency's choice of provider with concrete evidence supporting improved HR management, operational efficiency, and a proposed migration timeline.
8. Finalize your document by attaching necessary appendices such as the customer agency due diligence checklist, agency-specific requirements assessment, operational capability results, references, and any required reports.
9. Once all sections are complete, review the document for accuracy, save your changes, and then download or print the Migration Planning Guidance for submission.

Complete your Migration Planning Guidance online today to facilitate a smooth transition to a Shared Service Center.