Get Student Event.activity Approval Form.pdf - University Of Windsor - Uwindsor

This guide provides step-by-step instructions for completing the Student Event.Activity Approval Form at the University of Windsor. Ensuring proper submission of this form is crucial for event planning and approval, enhancing safety and compliance.

Follow the steps to successfully complete your form.

1. Press the ‘Get Form’ button to access the Student Event.Activity Approval Form. This action allows you to download the form and open it in your preferred editor.
2. Begin by entering the name of the primary event organizer in the designated field. This should be the person who will take responsibility for the event.
3. Fill in the name of the organization that is hosting the event, along with the address details, including city, province, and postal code.
4. Indicate the status of the organization by selecting one of the options: Student/Student Group, Faculty, Staff, or Academic Class.
5. Provide detailed information regarding the nature of the event or activity, ensuring to capture the essential elements of what the event entails.
6. Specify the location or venue where the event will take place, along with any planned transportation if applicable.
7. Mark the date and specify the start and end times for your event in the respective fields.
8. Detail any potential or inherent hazards and risks associated with the event. Be as specific and thorough as possible.
9. Name the person who will supervise the event activity and confirm if the primary event organizer will be present at all times.
10. Answer questions regarding whether an instructor is required for the event and provide proof of certification if applicable.
11. Estimate and describe the expected attendance, indicating who will participate in the event, such as students or the general public.
12. Indicate if alcohol will be present at the event and follow up with University Catering Services if it is on campus.
13. Consult with relevant university authorities and check the necessary boxes indicating who has been contacted regarding your event.
14. Outline any safety, health, and risk management initiatives you plan to undertake during the event and attach supporting documentation as necessary.
15. Complete the authorization details, specifying any requirements necessary to conduct the event or activity.
16. Provide details of the university sponsor, including their name, department, title, phone number, signature, and date.
17. Once completed, save your changes. You can then download, print, or share the form as needed.

Complete your Student Event.Activity Approval Form online to ensure your event meets university guidelines.