Get For Hsc Use Only Procedures For Acquiring Goods ...

Filling out the FOR HSC USE ONLY procedures for acquiring goods online is a crucial step for departments seeking to procure goods and services from sponsored funds. This guide will walk you through the necessary steps to ensure compliance with university policies while facilitating a smooth procurement process.

Follow the steps to complete the form effectively.

1. Begin by locating the 'Get Form' button to access the form. Once you have found it, use this button to open the form in an editable format.
2. After acquiring the form, review the header sections and provide required information such as the date, department contact name, and requisition number.
3. Determine the total amount of the goods or services being procured. If the amount exceeds $5,000, you must indicate this and ensure to enter a PeopleSoft requisition.
4. If applicable, identify if the vendor is operating under a Social Security number and attach the Approved Independent Contractor Form if necessary.
5. Complete Section 1 of the routing form by marking whether the procurement is a sole source and, if so, attach the completed sole source justification form for review.
6. Submit the filled form and all attachments to the Purchasing Department for approval. The department will assess whether to proceed with a competitive bid process.
7. Once approved by Purchasing, the department will receive the awarded supplier documentation. This documentation must be forwarded to the Office of Research Administration (ORA) for further action.
8. Finalize the process by forwarding the signed independent contractor agreement to Purchasing, referencing the requisition numbers for tracking.
9. Lastly, ensure that you save changes to your form, and consider downloading, printing, or sharing the finalized document as needed.

Complete your forms online today to ensure timely processing of your procurement requests.