Get Actual Lodging Authorization Form

Filling out the Actual Lodging Authorization Form online is a straightforward process that ensures travelers receive the appropriate lodging authorization. This guide will provide step-by-step instructions to help users navigate the form with ease and confidence.

Follow the steps to complete the form accurately.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter today’s date in the designated field. This informs the processing staff when the authorization is requested.
3. Input the traveler’s name. Ensure the full name is spelled correctly, as it should match the identification used during travel.
4. Enter the destination city where the lodging will take place. This is necessary for identifying the location of the travel.
5. Fill in the dates of travel by specifying the start date and end date. Make sure the format is consistent with any specified requirements.
6. In the actual room rate field, input the per-night rate for lodging, excluding any taxes. This is crucial for determining the actual lodging cost.
7. In the per diem allowed field, enter the maximum per diem amount allowed for the travel, also excluding tax. This will help calculate any differences in lodging costs.
8. Calculate the difference by subtracting the per diem allowed from the actual room rate, then multiply by the number of nights stayed to find the total amount. Input this total in the appropriate section.
9. In the signature section, the traveler’s supervisor needs to sign for authorization, confirming approval for the stated lodging amounts.
10. Once all fields are completed, you may proceed to save changes, download, print, or share the form to complete the submission process.

Complete your documentation by filling out the Actual Lodging Authorization Form online today.