Get Texas Southern University Records Disposition Form ... - Tsu

This guide provides clear instructions on how to accurately complete the Texas Southern University Records Disposition Form. By following these steps, users can ensure that their records are properly disposed of in accordance with university guidelines.

Follow the steps to successfully complete the form.

1. To begin, use the ‘Get Form’ button to obtain the Texas Southern University Records Disposition Form and open it in your preferred editor.
2. Fill in the department or office name, the date, office address, and telephone number. Make sure this information is accurate for effective communication.
3. Enter the record series title and the agency item number. These details can be found in blocks 5 and 6 of the TSU Records Retention Schedule.
4. List the total volume of records to be disposed of, which may include quantities such as the number of file cabinets, boxes, or drawers.
5. Indicate the total retention period for the records series as specified in block 7 of the TSU Records Retention Schedule.
6. Provide the date range of the records to be disposed of, ensuring you include both the month and year.
7. Select the final disposition method from the options provided: send to University Archives, delete electronically, erase magnetic media and reuse, recycle, shred, or water submersion.
8. If the form is for records destruction, check the Departmental Certification/Request for Destruction box. This certifies that the listed records are eligible for destruction according to the TSU Records Retention Schedule.
9. Fill in the disposition date. Note that the Departmental Certificate/Request for Destruction does not need to be checked for items being sent to the University Archives.
10. The department head or record management liaison should sign the form once the records have been disposed of. This indicates that all procedures have been followed.
11. Once the final disposition is completed, submit the original Records Disposition Form to the Records Management Officer for filing, and retain a copy for your records.

To ensure proper record management, complete the Texas Southern University Records Disposition Form online today.