Get Billcode Application - The University Of Texas At Austin

Filling out the Billcode Application is a crucial step for departments at The University Of Texas At Austin to participate in TXShop. This guide offers a clear, step-by-step approach to assist you in completing the form accurately and efficiently.

Follow the steps to complete the Billcode Application online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Enter your department name in the designated field. This is important for identifying the source of the billing code.
3. Fill in your mail code. This helps in sorting the documents and ensuring proper delivery.
4. Provide the store name, which links the billing code to the appropriate product category.
5. For each subcode, describe the product category or description in the corresponding field. Remember that the maximum length is 25 characters.
6. Enter the income account number associated with the product. Ensure this number is valid and corresponds to your department’s financial reporting.
7. Input the expense account number for credit card discount fee charges. Clarity here helps prevent any future accounting discrepancies.
8. Fill in the income object code. This code pertains to the classification of income in your department’s financial records.
9. If applicable, state any 30-account details in the specified field.
10. Indicate the sales price and tax value of any deductible items/services provided.
11. Provide the account number and object code for sales tax, which are required even if the product/service is not subject to tax.
12. Complete the departmental accounting information sections, including contact names, mainframe IDs, phone numbers, and email addresses.
13. Indicate the acceptable payment methods for transactions, ensuring they align with your department’s policies.
14. If using VT5 (IDT) for payment, include the DEFINE format, creator desk, and creator view as instructed.
15. Finally, review all entered information for accuracy before submitting. Save your changes, and remember you can download, print, or share the completed form.

Complete your Billcode Application online today for a streamlined TXShop participation process.