Get Interim Guidance 1603-1, Attachments. Interim Guidance 1603-1, Appendices A And B - Archives

This guide provides clear, user-friendly instructions on how to fill out the Interim Guidance 1603-1, Attachments. It is tailored to help users understand the components and requirements necessary for completing the document effectively.

Follow the steps to successfully complete the Interim Guidance 1603-1, Attachments.

1. Click ‘Get Form’ button to obtain the form and open it in your editor.
2. Begin with Appendix A, which requires the System Owner to provide their signature and date. Ensure that this section is completed accurately to signify approval.
3. The Senior Agency Official for Privacy (or designee) must sign and date the document. This confirms that privacy considerations have been reviewed.
4. Next, the Chief Information Officer (or designee) must also sign and date. Their approval is essential to ensure that the system aligns with organizational policies.
5. Proceed to Appendix B, starting with the 'Name of System' and 'System’s Unique ID' fields. Fill these in with the required identification details of your system.
6. In the section titled 'System Application/General Information', clearly describe the purpose of the system/application and the legal authority behind its development.
7. Complete the 'Data in the System' section, detail the types of information you will store, categorize the data elements (e.g., employees, external users), and specify data sources.
8. Answer whether each data element is necessary for the system's business function and outline how data accuracy and timeliness will be verified.
9. Provide information on how new data will impact the individual records and detail the security measures in place to prevent unauthorized access.
10. Finally, ensure that all necessary approvals are documented on the attached approval page, and once completed, review your entries carefully.
11. Once you have finished filling out the form, you can save your changes, download, or print the document for submission.

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