Get Contract Entry And Tracking System

This guide provides a detailed walkthrough for users on how to effectively fill out the Contract Entry and Tracking System (CETS) online. Whether you are familiar with contract processes or new to this system, this guide will ensure you navigate it with confidence.

Follow the steps to complete the Contract Entry and Tracking System form accurately.

1. Click the ‘Get Form’ button to obtain the form and open it for data entry.
2. Select 'Create New Contract' from the 'My Taskbar' section to start a new contract summary.
3. Complete the mandatory fields highlighted with red outlines. Start with 'Short description', providing a concise summary of the contract, ensuring it does not exceed 20 characters.
4. Proceed to the 'Term Tab' and set the effective and termination dates using the calendar tool or by typing in the 'mm/dd/yyyy' format.
5. In the 'Agency Tab', select your primary agency and associated budget account from the drop-down menus.
6. In the 'Vendor Tab', search for the vendor's details, ensuring that the business ID is filled out correctly as it's a required field.
7. Under the 'Funding Tab', confirm if budget authority is available. If not, provide an explanation as required.
8. In the 'Justification Tab', indicate if quotes were solicited and enter vendor details if applicable; check for any exceptions.
9. Provide required information in the 'Other Info Tab', particularly ensuring a certified contract manager is assigned.
10. List any required insurance information under the 'Insurance Requirements Tab' and adjust according to Risk Management's standards.
11. Complete the 'Attachments' section with necessary supporting documentation before submitting.
12. Once all information is complete and saved, click the submit button to finalize the contract summary. Ensure all required fields are completed and red flags are cleared.

Complete your contract documentation online today for a streamlined process.