Get Event Request Form-state Facilities.docx - Doa Louisiana

Navigating the Event Request Form-State Facilities can seem complex, but with the right guidance, you can fill it out easily. This comprehensive guide is designed to support you through each section of the form, ensuring your event request is complete and properly submitted.

Follow the steps to successfully complete the event request form online.

1. Click the ‘Get Form’ button to access the Event Request Form-State Facilities. This will allow you to open the document in an editable format.
2. Begin by selecting the type of request from the options provided: Reservation, Cancellation, or Change. This will determine the nature of your submission.
3. In the 'Building Name' section, specify the name of the facility where your event is to be held. Also, indicate the specific location requested within the building.
4. Provide the name of the event and an estimated number of participants. This information is essential for planning and resource allocation.
5. Select your preferred date or dates for the event, along with the starting and ending times. Ensure these are clearly stated to avoid scheduling conflicts.
6. Fill in the requestor information, which includes the name of your organization, mailing address, and details of two contact persons including their job titles and phone numbers.
7. Specify whether your event is for profit, partial profit, or non-profit, and indicate the percentage of profit to be retained if applicable.
8. In the 'Event Request Description', provide a comprehensive overview of your event's purpose along with any required equipment such as tables, chairs, displays, easels, and tents. Include the quantity and size for each item.
9. Remember to attach a copy of the floor plan layout of your equipment setup with your submission for review and approval.
10. After completing all sections, ensure to sign and date the form. Check all information for accuracy before submission.
11. Submit the completed form to the Office of State Buildings via the designated email or fax. For any queries, refer to the provided contact information.

Take the next step towards hosting your event by completing the Event Request Form online today.