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Purchase Card Policy And Operating Procedures - Department Of ... - Energy
Get Purchase Card Policy And Operating Procedures - Department Of ... - Energy
Coordinator; identify your central receiving office, etc. Revisions may not delete prohibitions or reduce the level of controls required by the General Services Administration (GSA) Purchase Card Guide or these DOE Guidelines. The GSA Master Contract and the Contract Guide, listed as Link 1, are available on GSA s Home Page. PURCHASE CARD POLICY AND OPERATING PROCEDURES June 2010 Update i All of the sections to the Guide have been reordered and renumbered. Summary of the significant chan.
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No one other than the authorized cardholder may use the card. All purchases must be proper, legal, reasonable, and satisfy a bona fide need of the Government. Intentional misuse of the card can result in disciplinary action, including card revocation, loss of job, fines, and jail time.
The role of the billing official is to ensure that the cardholder purchases are in ance with applicable policies and procedures for the GPC Program. The billing official shall insure that the prospective cardholder understands their purchase authority to acquire only items to support their program mission.
As a purchase account holder for your agency/organization, you will be responsible for making payments and/or purchases on behalf or your agency/organization. Having this account provides your agency/ organization with numerous benefits.
The purchasing card is issued to a business entity. A person to whom the card is allocated by an employer is known as the cardholder.
The card/account holder is responsible for: Securing the card/account. Maintaining records relating to all transactions. Using the card/account ethically and appropriately.
The cardholder must not allow another individual to use the card, or card number, for making purchases. The cardholder must reconcile their bank statement on a monthly basis, and report any disputed transactions promptly. Misuse of the Procurement Card may result in revocation of the card and/or disciplinary action.
The Cardholder is responsible for the following: 1. Completing all required training prior to being issued a Purchase Card. 2. Purchasing goods or services in ance with established Department policy, procurement regulations, and individual internal office procedures.
The cardholder is responsible for making authorized mission related purchases, must maintain complete and accurate documentation, approve cardholder statement, and obtain prior written approval (as needed basis) of purchases. The cardholder must verify purchased items are received and keep track of items not received.
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