Get 2222.2 Rev-2 Chapter 6. Preparing Outgoing Mail 6-1 - Hud - Portal Hud

Filling out the 2222.2 REV-2 chapter 6 form is essential for preparing outgoing mail within the HUD framework. This guide provides clear, step-by-step instructions to help you navigate the process efficiently and accurately.

Follow the steps to prepare your outgoing mail effectively.

1. Press the ‘Get Form’ button to access the document and open it in your preferred editing tool.
2. Review the preparation section ensuring you understand the differences between pouch mail, interdepartmental mail, and intraoffice mail. Identify which type applies to your correspondence.
3. For pouch mail, mark the material clearly and ensure all items follow the guidelines provided. If an address is inadequate, use Optional Form 41, Routing and Transmittal Slip.
4. Fill out any interdepartmental correspondence with a fully addressed regular official indicia mail envelope. Ensure all addresses include accurate ZIP codes.
5. When preparing intraoffice mail, use correct correspondence codes and room numbers to signify organizational addresses.
6. Follow proper packaging protocols. Repackage items if they are bulked or inadequately sealed to prevent damage during transit. Refer to the U.S. Postal Service Domestic Mail Manual for specific guidelines.
7. Utilize yellow vinyl zippered mailing jackets for First-Class Mail when instructed, ensuring they contain only such class of mail.
8. After completing the form and ensuring all sections are filled accurately, save your changes. You can also download, print, or share the form as necessary.

Complete your outgoing mail preparation by filing the form accurately online.