Get Off Campus Property Request Form - Alamo Colleges

Understanding how to accurately complete the Off Campus Property Request Form is essential for ensuring proper documentation and liability management. This guide will walk you through each section of the form, providing clear instructions to help you navigate the process effectively.

Follow the steps to complete the form with ease.

1. Press the ‘Get Form’ button to access the form and open it in your preferred document editor.
2. Begin by entering the current date in the provided field. This date is important for tracking the request timeline.
3. In the section for department assignment, clearly state the name of the department the property is assigned to, ensuring it is accurately spelled out.
4. Fill out the FOAP code, which is necessary to identify the funding source for the transaction.
5. Provide a justification for the purpose of property removal, specifying that it is strictly for official Alamo Colleges business.
6. Fill in the street address where the property will be located while it is off-campus.
7. Indicate the expected return date, which is valid for one year, ensuring to note that a new form must be submitted for each fiscal year.
8. List the barcode or tag number and the serial number of the property being removed.
9. Describe the item in detail, including its value in dollars.
10. Obtain necessary signatures by having the person removing the property, the department chair or director, and the supervisor sign and date the form.
11. Complete the portion of the form related to the return of equipment when it is brought back to the campus, ensuring all details are filled out.
12. Once completed, ensure to save changes, download, print, or share the form as needed.

Take the first step in managing your off-campus property effectively by completing the Off Campus Property Request Form online today.