Get State Records Security Microfilm ... - Cyberdrive Illinois

Filling out the STATE RECORDS SECURITY MICROFILM TRANSFER SHEET correctly is essential for transferring microfilm records to the Illinois State Archives. This guide provides a clear and user-friendly approach to ensure that all necessary sections are completed accurately.

Follow the steps to complete the form effectively.

1. Press the ‘Get Form’ button to access the STATE RECORDS SECURITY MICROFILM TRANSFER SHEET in an editable format.
2. Complete all unshaded portions of the form. Begin with the records of: Enter the name of the agency, department, and division or section transferring the microfilm.
3. In the 'Send Receipt to' section, provide the mailing address details including the name of the recipient, telephone number, and complete street address, city, and ZIP code.
4. Indicate the total number of rolls being submitted in the 'Total Rolls Submitted This Date' box to ensure accurate tracking.
5. Certify the microfilm transfer by having the appropriate official sign and complete their name and title in the provided section, confirming adherence to film quality standards.
6. Fill in the State Records Commission application number, and include the item number for the application authorizing the microfilming.
7. Assign a Roll ID number to each roll of microfilm and document the title of the records as listed on the State Records Application.
8. Document the start and end of each roll with specifics such as volume, page number, or inclusive dates to facilitate record retrieval.
9. Indicate whether the microfilm is negative or positive by entering 'N' for negative or 'P' for positive use copies in the respective section.
10. After completing the form, ensure all information is accurate. You can then save your changes, download a copy, print it, or share it as needed.

Complete the STATE RECORDS SECURITY MICROFILM TRANSFER SHEET online to ensure your microfilm records are properly documented and securely transferred.