Best practices for an accountable plan A list of reimbursable expenses. A defined timeframe for employees to report expenses (e.g., 10 business days after expenses incurred) The maximum reimbursable limit for each expense and/or guidance on how to calculate reimbursable expenses.

Accountable Plans A plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses is an accountable plan only if the following conditions are satisfied: there must be a business condition for the expenses; the expense must be in connection with performance of services as an employee.

The requirements of the accountable plan rules are found in Treasury Regulation 1.62-2; and they require that the payee (1) establish the business purpose and connection of the expenses; (2) substantiate the expenses claimed to the payer within a reasonable period of time; and (3) return any amounts to the payer which ...

All three requirements of the accountable plan rules must be met (business connection, substantiation, and return of excess), otherwise it's a nonaccountable plan and any reimbursements are taxable to your employees and included in their wages.

What's an S Corp accountable plan? An accountable plan allows a company's employees to receive reimbursement for business expenses paid from personal funds. When it comes to an S Corp, the business owner may also be an employee.

An accountable plan is an expense reimbursement arrangement that requires employees to document their expenses and return any they cannot support. Most payments made by an accountable plan do not count as wage income for the employee or generate payroll tax liability for the business.

The requirements of the accountable plan rules are found in Treasury Regulation 1.62-2; and they require that the payee (1) establish the business purpose and connection of the expenses; (2) substantiate the expenses claimed to the payer within a reasonable period of time; and (3) return any amounts to the payer which ...