Follow the steps to successfully complete your waiver request form.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering the name of your department, club, or organization in the designated field. This information is essential as it identifies the requesting party.
3. Fill out the academic year for which the request is being made. Accurate dates ensure the processing aligns with your current needs.
4. Provide the name and contact details of the department chair or advisor. This includes their email address and telephone number, which may be necessary for further communication.
5. Indicate the intended use of the purchased product(s) by checking all applicable boxes: employee/organization use, fundraisers, promotional giveaways, or other—if you select other, please provide a brief explanation.
6. List each product being purchased in the description section, including the item number and quantity for each. Ensure that all items requiring trademark use are accurately represented.
7. Make a note that vendor-supplied proof of artwork for each item must be submitted with this form. This is important for compliance with trademark regulations.
8. Enter the name of the vendor supplying the products and their contact details (name and phone). Establishing vendor information is crucial for processing requests.
9. Verify the form by having an authorized club or organization officer sign and date it. This indicates that the request is legitimate and follows university policy.
10. Have the department chair or advisor add their signature and date as well. Both signatures are required for the request to be considered.
11. Submit the completed form, along with any required artwork proofs, to the Office of Trademark Licensing for review.
12. After submission, wait for feedback from the Office of Trademark Licensing. They will approve, approve with changes, or disapprove the request.
13. Finally, save any changes made to the document, and if needed, download, print, or share the form for your records.

Ensure your university products are compliant by completing the Fresno State Royalty Waiver Request Form online today.