Get Ga Pta Cash Verification Form

The GA PTA Cash Verification Form is essential for documenting and verifying funds collected during various activities. This guide provides a clear, step-by-step approach to filling out the form online, ensuring accuracy and accountability.

Follow the steps to successfully complete the form.

1. Click ‘Get Form’ button to obtain the form and open it in the designated online editor.
2. Enter the date in the designated field at the top of the form to specify when the funds were collected.
3. Fill in the activity name to clarify the purpose of the cash collection. This could include events such as fundraisers or memberships.
4. Provide the name of the chairperson responsible for the activity in the corresponding field.
5. Select the budget category related to the funds collected. This helps in categorizing the expenses accurately.
6. In the coins section, indicate the number of each type of coin collected (e.g., pennies, nickels, dimes, quarters, half dollars, and dollar coins). Multiply the quantity by the value to calculate the total for coins and enter that amount in the Total 1 field.
7. In the currency section, similarly input the quantity of each denomination of currency collected (e.g., one dollar bills, five, ten, twenty, fifty, and hundred dollar bills) and calculate the Total 2.
8. Indicate the number of checks collected and attach a separate itemized list for reference, then calculate the Total 3.
9. For cash box reimbursements or petty cash, enter the applicable amount in Total 4.
10. Compute the Grand Total by adding Total 1, Total 2, and Total 3, then subtracting Total 4. Ensure this matches the overall collected funds.
11. For membership dues collection, fill in the number of members, dues amount, and any donations received. Verify that this total aligns with the Grand Total.
12. Obtain signatures from two counters to verify that the funds are accounted for accurately.
13. Complete the treasurer's section, including the amount received, date received, and treasurer's signature for record-keeping.
14. Finally, after verification, make sure to save changes, download, print, or share the completed form as needed.

Complete your GA PTA Cash Verification Form online today to ensure accurate financial record-keeping.