Get County Clerk Record Retention Schedule 2011 - Sos Mo

A data retention period refers to the amount of time that an organization holds onto information. Different data should have different retention periods. Best practice dictates that data should only be kept only as long as it's useful.

How to Implement a Records Retention Schedule Know Your Regulatory Requirements. Classify Your Records. Determine Document Retention Periods. Keep Your Records Organized. Regularly Update Your Retention Schedule.

Determine Document Retention Periods The first step is to create a list of all records that need to be purged. This list should include the type of record, the date it was created, the retention date, and any other relevant information. Then, decide on a regular schedule for purging the records.

There are four types of records: official records, transitory records, non-records, and personal records. Some records are kept for a short amount of time, and some records have long retention periods. Retention periods for records are approved by Retention and Disposal Schedules.

Data retention policies concern what data should be stored or archived, where that should happen, and for exactly how long. Once the retention time period for a particular data set expires, it can be deleted or moved as historical data to secondary or tertiary storage, depending on the requirements.

Rule 2-06 requires that accounting firms retain certain records for seven years. Retained information would be kept confidential unless or until made public during an enforcement, disciplinary or other legal or administrative proceeding.

Statutory retention period: Records should be kept as long as they are needed after the last communication concerning a subject access request. A period of a year may be advisable. For example, If there is a refusal notice, complaints normally arise within three months of the review decision.

Once an applicable retention period has elapsed for a given type or series of information, and all holds/moratoriums have been released, the information is typically destroyed using an approved and effective destruction method, which renders the information completely and irreversibly unusable via any means.

Retention Period Employers must keep a record of the name, address, and job description of each employee, the rate of pay, the amount paid each pay period, and the number of hours worked each day and each workweek (see Section 290.520 RSMo). These records must be kept for a period of no less than three years.