Get Uk Aberdeenshire Council Basic Event Safety Plan (template) 2016-2026

Filling out the UK Aberdeenshire Council Basic Event Safety Plan (Template) is essential for ensuring a safe and organized event. This guide provides clear, step-by-step instructions to help you navigate through each section of the form effectively.

Follow the steps to complete the Basic Event Safety Plan online.

1. Press the ‘Get Form’ button to access the Basic Event Safety Plan template and open it in the online editor.
2. Fill out the event details including the event name, event organizer, date of the event, plan version, and plan date.
3. In the 'Distribution List' section, provide the names and organizations that should receive copies of the plan.
4. For 'Event Summary & Key Timings', insert the date, time, location, a brief overview of activities, entry cost, expected attendance demographics, and any licensing limits.
5. In 'Planning Assumptions', outline any assumptions about the attendees, their behavior, available facilities, and logistics.
6. Create a detailed 'Site Plan' indicating the locations of key structures, access points, and safety zones.
7. Draft the 'Health & Safety Policy' outlining the responsibilities for safety at the event.
8. Detail 'Crowd Management' strategies including encouraged routes and viewing areas.
9. Provide 'Traffic Management' information such as road closures and parking restrictions.
10. Outline 'Fire Arrangements', ensuring to address any structures, safety protocols, and emergency access.
11. Document 'Temporary Structures & Lighting' details, specifying professional involvement.
12. Describe 'Waste Management' plans for the event.
13. State 'Welfare Arrangements' like the availability of first aid and toilet facilities.
14. Explain 'Security' plans for the event and any identified security issues.
15. Detail the procedures for 'Lost Children' including the location for lost children and staff protocols.
16. Outline how to handle 'Suspect Packages' and communication with police.
17. Describe 'Contingency Arrangements' for possible cancellations and emergency communication.
18. Provide information about 'Insurance' coverage related to the event.
19. Complete the 'Risk Assessment' in the appendix, listing identified hazards and control measures.
20. Compile a 'Contact List' for emergency references.
21. Once all sections are completed, you can save changes, download, print, or share the completed form.

Start completing your event safety plan online today to ensure a safe and successful event.