Get Vanguard Letter Of Instruction

Filling out the Vanguard Letter Of Instruction is an essential step in ensuring a smooth shipping process. This guide provides clear and supportive instructions to help users navigate the form online, emphasizing each component and its purpose.

Follow the steps to accurately complete the Vanguard Letter Of Instruction.

1. Click ‘Get Form’ button to access the Vanguard Letter Of Instruction and open it in your chosen editor.
2. Begin by entering the Vanguard booking number at the top of the form. This number helps identify your shipment and should be readily available from your booking confirmation.
3. Input your company name in the 'Booked by' field. This identifies the entity responsible for the shipment.
4. Fill in your Shipper's Reference Number. This reference is used for internal tracking and should correspond to your records.
5. Input the Consignee Reference Number, which is used by the consignee for their records.
6. Enter the email address where correspondence regarding the shipment should be sent. Make sure this email address is monitored.
7. Provide your contact phone number. This will be used for any necessary communication regarding the shipment.
8. In the Shipment Terms section, specify theQuote Number if available. This ensures clarity on pricing and agreements made prior to booking.
9. You're then asked whether VLS should arrange for cargo pick up. Indicate your preference by selecting 'YES' or 'NO.' If 'YES,' provide the pickup address and any special instructions necessary for the collection.
10. Next, indicate if the cargo is hazardous by selecting 'YES' or 'NO.' For hazardous cargo, follow any specific regulations applicable.
11. State whether an original House Bill of Lading (HBL) is required and provide the country of origin for the goods, particularly if it is Australia.
12. Proceed to fill out sections detailing the consignee's information, including their email address and the phone number for communication.
13. Complete the section that requests the details of the shipping destination, specifically the vessel, port of loading, discharge port, and final destination.
14. Provide information regarding the number and type of packages being shipped, along with marks, numbers, gross cargo weight, good description, and total CBM measurement.
15. In the charges section, specify whether the charges are payable by the shipper, consignee, or another party. If another party is responsible for charges, please specify who.
16. Complete the delivery address section, ensuring to list the accurate location for receiving the cargo and any delivery instructions.
17. Finally, sign and date the form at the bottom. This confirms the accuracy of the information provided and authorizes the actions outlined in the Letter of Instruction.
18. After filling out all sections, review the form for accuracy and completeness. You can then save your changes, download the document, print it for your records, or share it as needed.

Complete your Vanguard Letter Of Instruction online today for a seamless shipping experience.