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Get Clemson University Petty Cash Voucher Form 2011-2024
PETTY CASH VOUCHER FORM CHECKING OUT FUNDS : PETTY CASH ACCOUNT: AMOUNT OF FUNDS TAKEN: DATE FUNDS TAKEN: PURPOSE/REASON: SIGNATURES NEEDED: PERSON SIGNING OUT FUNDS: PERSON DISTRIBUTING FUNDS: RETURNING.
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FAQ
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Designate a reasonable amount Choose a dollar amount that will cover small expenses for a month or so. Typically, a petty cash fund between $100 and $500 is suitable for many small businesses.
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The custodian is required to prepare a voucher for each disbursement and attach any source documents for expenses to the voucher, such as invoices and receipts. The custodian must also ensure at all times that the cash available and the petty cash vouchers are equal to the fund's original total amount.
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The completed “Petty Cash Replenishment Request” should be signed by the Petty Cashier and approved by the Department Head, who also ensures that the expenditures have a valid business purpose. vii.
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Petty cash box procedures That keyholder is the only one who can remove and disburse cash, and is also held accountable for the balance in the box at all times. The keyholder is often a supervisor and should not be the bookkeeper responsible for recording the transactions at the end of the month.
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A member of your team requests petty cash. They'll fill out the voucher with information including its purpose and how much they required. The petty cashier approves or denies the request. Upon approval, the team member is granted the cash from the petty cash fund and spends the money.
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What information should a petty cash voucher include? Date. Amount requested. Name of the receiver. Reason for the cash request. Name of the petty cashier (the person who controls the petty cash fund)
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An accounting staff person reviews and approves the form and sends a copy to the accounts payable staff, along with all vouchers referenced on the form. The petty cash custodian retains a copy.
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All vouchers are kept with the petty cash fund until the fund is replenished, so the total amount of the vouchers and the remaining cash in the fund should always equal the amount assigned to the fund.
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