Get Ca Madera District Fair Public Event Proposal Information 2019-2025

Filling out the CA Madera District Fair Public Event Proposal Information is an essential step for anyone looking to host an event at the Madera Fairgrounds. This guide provides a clear step-by-step approach to assist users in completing the proposal form accurately and efficiently.

Follow the steps to complete your proposal form online effectively.

1. Click the 'Get Form' button to obtain the proposal form and open it in the editor.
2. Begin by answering the question about whether you have rented at the Madera Fairgrounds before. This helps the staff understand your history with the venue.
3. Provide your company or club name in the designated field. This is important for record-keeping.
4. Fill in your contact name along with a phone number to ensure easy communication regarding your proposal.
5. Indicate the date of interest for your event to allow staff to check availability.
6. Specify if your event will be a one-day occasion or span multiple days, which affects logistics and planning.
7. Describe the type of event you are planning, such as a concert, festival, or community gathering.
8. Identify the specific location or area of interest on the fairgrounds for your event.
9. Provide a brief description of the event to outline its purpose and activities.
10. List the hours your event is scheduled to take place to help with scheduling and coordination.
11. Indicate the estimated hours needed for setup prior to the event.
12. Answer whether you will need the day before your event for setup, as well as if you will require the day after for teardown.
13. Detail any items you will need for event setup, such as tables and chairs.
14. Estimate your expected attendance to help with planning and resources.
15. If you will be charging an admission fee, specify the amount here. Note that stating an amount as a donation may classify the event as a paid one.
16. Provide the name of the proposed security company if necessary, as security may be an essential aspect of your event.
17. Indicate whether there will be any vendors present at the event, and provide details.
18. If applicable, provide information about any alcohol vendors, as well as food or beverage vendors, including their prices.
19. Describe how you plan to advertise the event, such as via flyers, social media, or other methods.
20. Share any additional information regarding the event, such as links to promotional materials.
21. List references from previous events, including contact names and phone numbers for credibility.
22. After completing all fields, make sure to save your changes. You can download, print, or share the form as needed.

Ensure your event proposal is complete by following these steps and submitting it online.