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The format of an authorization letter should include the date, the name of the person to whom it is addressed, details about the person who has been authorized (such as name and identity proof), the reason for his absence, the duration of the authorized letter, and the action to be performed by another person.

A signature authorization letter is an official letter that can be created and used for different reasons and purposes. There are instances where a signature authorization letter is made to easily process and/or collect documents even with the absence of the person who is supposed to sign any document of approval.

The Authorization Letter is required to: (1) be an original document on official organization letterhead; (2) include the names and signatures of all authorized signatories; (3) include the name and signature of an authorized board representative; and (4) be notarized.

I (Your Name), writing to authorize (name of the person to be authorized) to (action to be performed) during my absence. You can also find the identical copy of (name of document) enclosed with the letter, to identify the person, when he/she comes to collect the certificates.

Dear [Recipient's Name], I, [Your Full Name], hereby authorize [Authorized Person's Full Name] to act on my behalf to collect [Specify the Document] from [Location or office where the document is held]. This authorization is valid from [Starting Date] until [Ending Date], unless otherwise revoked by me.

These elements include: Your name and contact information. The name and contact details of the person you're authorizing. A statement confirming that you formally authorize the person to act on your behalf. The scope of the authorization ( what the person is authorized to do) The dates of the authorization. Your signature.