Get Form Dot 485-a

Filling out the FORM DOT 485-A online can seem complex, but this guide will help you navigate through each section step-by-step. By following these instructions, you will ensure that your form is completed accurately and efficiently.

Follow the steps to fill out the FORM DOT 485-A online successfully.

1. Click ‘Get Form’ button to access the FORM DOT 485-A and open it in your online editor.
2. Enter the Contract ID number exactly as shown on your contract, using the specified format. Input the original Contract Bid Amount and the date when the contract was let.
3. Fill in the Project Number and County. If this subcontract pertains to multiple projects, include the primary project number followed by ‘and others.’
4. Enter the Parent (1st tier) subcontract number in the designated format and provide the execution date of the Subcontract between the Prime Contractor and the Subcontractor.
5. Indicate if the Parent subcontract pertains to a Supplier or Hauler by checking the appropriate boxes. Leave them blank if not applicable.
6. Select the type of subcontract, indicating whether the Subcontractor is a certified Disadvantaged Business Enterprise (D.B.E.) or Women-Owned Business Enterprise (W.B.E.). Specify whether the Subcontractor is bonded to the Prime Contractor.
7. Provide the total amount for the Parent Subcontract and enter the percentage as shown on the approved DOT 485.
8. Input the 2nd Tier subcontract number in the specified format. Ensure this number follows a sequential pattern. Enter the date of the agreement between the Parent and 2nd Tier Subcontractor.
9. Specify if the 2nd Tier Subcontract is a Supplier or Hauler, based on the classification of the Parent subcontract.
10. Enter the full business name, Vendor ID No., and the address of the 2nd Tier Subcontractor.
11. Select the subcontract type and indicate if the 2nd Tier Subcontractor is a certified D.B.E. or W.B.E., along with their bonded status.
12. List the name of the Parent Subcontractor and the name and title of the principal officer of the 2nd Tier Subcontractor.
13. Document the total amount of this 2nd Tier Subcontract request. The total for all executed and approved 2nd Tier Subcontracts will auto-calculate when the form is printed if the appropriate settings are selected.
14. List each previously approved 2nd Tier Subcontractor along with their respective amounts.
15. Ensure that the form is signed by a principal officer of both the Prime Contractor and the Parent Subcontractor.
16. Indicate if each item is a Specialty Item as defined in the Contract. Specify details for each item. Show actual quantities, unit prices, and amounts agreed upon.
17. If applicable, provide a detailed explanation for how the total amount for any item was calculated, especially if a portion is to be performed by the 2nd Tier Subcontractor.
18. Review and ensure accuracy before finalizing. Save changes, then download, print, or share the completed form as necessary.

Begin filling out your FORM DOT 485-A online today to streamline your document submission process.