Get Vaccine Arrival Report

The Vaccine Arrival Report (VAR) is a crucial document used to record the conditions of vaccine shipments. This comprehensive guide will help you accurately complete the VAR online, ensuring compliance with shipping instructions.

Follow the steps to effectively complete the Vaccine Arrival Report.

1. Click ‘Get Form’ button to obtain the Vaccine Arrival Report and open it in the editor.
2. Enter the country name, report number, and date of report in the header section. This helps in organizing your records effectively.
3. Specify the place, date, and time of inspection, followed by the name of the cold store where vaccines entered, along with the corresponding date and time.
4. In Part I, provide advance notice by filling in the dates and details of documents received, including the airway bill, packing list, invoice, and release certificate.
5. For Part II, fill in the flight arrival details by entering the AWB number, airport of destination, expected time of arrival (ETA), and actual time of arrival.
6. In Part III, detail the vaccine shipment by entering the purchase order number, lot number, consignee, vaccine description, expiry date, and manufacturer.
7. Provide information on diluents and droppers included in the shipment similarly as in Step 6, noting quantities and expiry dates.
8. In Part IV, confirm the accompanying shipping documents are present and complete, marking yes or no accordingly.
9. For Part V, report the status of shipping indicators, including total boxes inspected and type of coolant used.
10. Assess the general conditions of the shipment in Part VI, noting if the boxes were in good condition and whether necessary labels were attached.
11. In Part VII, collect signatures from the authorized inspection supervisor and the Central Store or EPI Manager, indicating their approval.
12. Finally, save your changes, and then download, print, or share the completed Vaccine Arrival Report as required.

Complete your Vaccine Arrival Report online to ensure compliance and facilitate smooth vaccine operations.