Get Defence Records Management Policy Manual (polman3) - Defence Gov

Completing the Defence Records Management Policy Manual (POLMAN3) is essential for ensuring compliance with the recordkeeping responsibilities defined by the Department of Defence. This guide will walk you through each section of the manual, providing clear instructions suited for all users.

Follow the steps to complete POLMAN3 effectively.

1. Click the ‘Get Form’ button to obtain the form and open it in the document editor.
2. Familiarize yourself with the table of contents to navigate to specific sections relevant to your needs.
3. Review the introduction section, which outlines the aims, audience, and sponsor of the manual to understand the context.
4. Proceed to the framework section to grasp the principles of record management, including what constitutes a record.
5. Fill out the governance and accountability section, ensuring you understand your responsibilities within Defence recordkeeping obligations.
6. Utilize the guidance provided in chapters on outsourcing, monitoring and audit, and education to implement proper practices.
7. When creating, capturing, and describing records, follow established protocols outlined in the subsequent chapter to ensure compliance with policy.
8. Pay special attention to sections on records disposal, ensuring all actions adhere to legislative requirements.
9. Ensure security measures are in place as specified when storing records, especially those of a classified nature.
10. Complete the final sections detailing access provisions, and recordkeeping advice.
11. Finally, save your changes, and download or print your completed document as necessary.

Complete your documents and ensure effective recordkeeping compliance online.