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Get Capital Expenditure Request And Justification Form
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How to fill out the Capital Expenditure Request and Justification Form online
This guide provides comprehensive instructions for users on how to effectively fill out the Capital Expenditure Request and Justification Form online. Whether you are familiar with the process or new to it, this resource will help ensure your submission is clear and complete.
Follow the steps to successfully complete the online form.
- Click ‘Get Form’ button to access the Capital Expenditure Request and Justification Form and open it in the editor.
- Enter the department's name in the designated field. This should reflect the specific department making the request.
- Fill in the division name which indicates the organizational location of the department. Options may include Academic Administration, Institutional Administration, or Institutional Relations.
- Select the priority rating for your request: 1 for critical, 2 for upgrade, or 3 for desirable. Use the definitions provided to determine the appropriate rating.
- In the 'Capital Expenditure Requested' section, describe the equipment or project clearly. Include details relevant to the request.
- Indicate the estimated cost of the equipment or project in the respective field. Be sure to account for all direct costs associated with the acquisition.
- Answer the question regarding whether an estimate of cost was submitted by a vendor. If 'Yes,' ensure to attach a copy of the estimate to the request.
- If the new equipment replaces an old machine, indicate this by selecting 'Yes' or 'No' and providing the proposed disposition of the old machine (either 'Trade' or 'Surplus').
- Complete the justification section, clearly explaining the need for the requested expenditure. This should provide reasoning for how the expenditure will benefit the department.
- Sign the form by entering your name and title in the 'Requested by' field, then provide the date.
- Ensure that the appropriate approvals are obtained. Have the department head or dean, as well as other necessary parties, sign and date the form.
- After filling out all required fields and obtaining necessary signatures, review your form for completeness. You can save changes, download, print, or share the form as needed.
Start filling out your Capital Expenditure Request and Justification Form online today for a smoother processing experience.
To make a solid capital expenditure proposal, focus on clarity and detail. Clearly articulate the project's purpose, costs, and the projected benefits. When combined with thorough research and data, this information will significantly strengthen your capital expenditure request and justification form, making it more likely to gain approval.
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