Get Set-up/maintenance Details Form - Equine Event Management

This guide provides clear instructions for completing the Set-Up/Maintenance Details Form for Equine Event Management online. It is essential to supply thorough and accurate information to ensure a smooth event planning process.

Follow the steps to successfully complete the form online.

1. Press the ‘Get Form’ button to access the form and open it in the designated online editor.
2. Fill in the name of your organization in the designated field. Ensure this is the official name to avoid any confusion regarding the event's representation.
3. Provide the primary contact person's name, phone number, and email address. This individual will be responsible for communication regarding the event.
4. Include an alternate contact person's name and phone number for situations where the primary contact may not be available.
5. Input the name of the show or event in the respective field to clearly identify it.
6. Specify the start date and time of the event, followed by the anticipated end date and time. For multi-day events, additional information can be provided in later sections.
7. Fill in the name and phone number of the barn manager and the arena manager, should assistance be needed with venue management.
8. Indicate when you will need the keys for check-in, noting the availability time is between 9 am and 2:30 pm, one day before the event.
9. Enter the expected check-in date and time for show/event participants.
10. Estimate the number of expected participants and spectators for each event day, along with the number of stalls and pens needed.
11. Select the areas you are requesting for your event, including options like the main arena, practice areas, and other facilities.
12. List any extras needed for the event, such as jumps, tents, or food vendors, and provide vendor names if applicable.
13. For multi-day events, complete the additional start and end times as well as arena prep times for each day.
14. Answer whether barn lights will be required, if overnight vehicles are expected, and specify how many RV spots may be needed.
15. Indicate the desired arena footing depth and soil moisture conditions to ensure optimal event conditions.
16. Determine if there will be an admission fee for spectators. If applicable, ensure a special event request is submitted to EEM, LLC.
17. Write any additional maintenance requests in the designated section. Attach any maps or diagrams if necessary.
18. Provide your signature and the date at the bottom of the form to validate your submission.
19. Once all fields are completed, you have the option to save changes, download, print, or share the form as needed.

Complete your document online today and ensure your event is well managed!