Get Personal Vehicle Usage Log

Filling out the Personal Vehicle Usage Log accurately is essential for tracking mileage and expenses related to program participation. This guide provides clear instructions on how to complete each section of the form online, ensuring a smooth process for all users.

Follow the steps to complete your PERSONAL VEHICLE USAGE LOG

1. Click the ‘Get Form’ button to access the document and open it in the online editor.
2. Start by entering your name in the designated field. This identifies who is submitting the usage log.
3. Next, fill in the program name that corresponds to your usage of the personal vehicle.
4. Enter the date of the trip in the appropriate format.
5. Document the starting mileage at the beginning of your trip. This is the mileage reading from your vehicle's odometer.
6. After completing the trip, record the ending mileage. Again, this should be taken from your vehicle's odometer.
7. Calculate the kilometers driven by subtracting the starting mileage from the ending mileage. Enter this total in the relevant field.
8. In the section for destination and purpose of trip, provide details about where you traveled and why it was necessary for your program.
9. Ensure you only use one program per form. If you have expenses for multiple programs, you will need to fill out separate logs for each.
10. Complete the calculation for the total kilometers driven by multiplying by the rate of $0.47, and enter this total in the designated field.
11. Indicate any amount owed under ‘Please Pay,’ making sure to include your printed name clearly.
12. Finally, have the form approved by a manager, coordinator, or supervisor by entering their name in the relevant field.
13. Once all fields are completed, save your changes, download the document for your records, or print it out as needed.

Complete your PERSONAL VEHICLE USAGE LOG online today to ensure accurate record-keeping!