Get Cp 78 Verification Note

The CP 78 Verification Note is a crucial document used to report anomalies regarding parcel dispatches or consignments between postal operators. This guide provides clear, step-by-step instructions to help you fill out the form accurately and effectively online.

Follow the steps to complete the CP 78 Verification Note online.

1. Click the ‘Get Form’ button to access the document and open it in your chosen editing tool.
2. In the first zone of the form, enter a unique VN number, ensuring it does not exceed 5 digits and is not zero.
3. For the date section, input the date when the form is generated in the format yyyy-mm-dd.
4. Complete the origin operator section with the appropriate 3-character operator code followed by the operator name, ensuring they are formatted correctly.
5. Next, fill out the destination operator's code and name in the same manner as the origin operator.
6. Proceed to the origin office section, entering the 6-character IMPC code and the corresponding office name.
7. For the destination office, repeat the process used for the origin office to provide the necessary details.
8. In the anomalies concern section, check one box to indicate whether the VN relates to a dispatch, consignment, or another type.
9. For the dispatch or consignment identifier, provide the relevant identifier based on your selection in the previous step.
10. Fill in the document date that corresponds to the VN in the format yyyy-mm-dd.
11. Enter the sending office information for the mail associated with the anomaly, following the same format as the origin office.
12. Do the same for the destination office concerning the reported anomaly.
13. Check at least one box in the VN summary codes section to indicate the types of anomalies being reported.
14. If applicable, check the box indicating missing documents in the irregularities concerning documents section.
15. In the delivery bill corrections section, indicate any necessary corrections through the provided checkboxes.
16. Complete the table for weights, ensuring to report the total weights accurately with the correct decimal precision.
17. For any parcel irregularities, fill out the structured table provided to report specifics about the observed anomalies.
18. Use the final free text zone for any other irregularities that may need reporting.
19. Return the completed form to the designated office as specified, indicating the destination for the return.
20. Finally, add the signature of the individual preparing the form, or use a printed name or identifier if generated by a system.

Complete your CP 78 Verification Note online today.