Get Travel Authorization Form Please Complete This Form And Have It Approved Prior To Incurring

Completing the Travel Authorization Form is an essential step before incurring any expenses related to business travel. This guide provides a clear and user-friendly overview of how to accurately fill out the form to ensure a smooth approval process.

Follow the steps to effectively complete the Travel Authorization Form.

1. Click ‘Get Form’ button to access the form and open it for editing.
2. Enter the traveler’s name in the designated field. Ensure that the name matches the identification documents for consistency.
3. Fill in the department field to indicate the organizational unit associated with the traveler.
4. Provide the traveler’s telephone number. This information allows for swift communication regarding travel details.
5. Input the email address of the traveler. This field is crucial for sending confirmations and any related correspondence.
6. Specify the dates of travel, including the start and end dates. Accurate date entry is vital for planning and approvals.
7. Enter the starting city, state, and country of travel. Ensure this is clearly stated to avoid unnecessary confusion.
8. Fill in the destination city, state, and country of travel, making sure it aligns with the business purpose.
9. State the business purpose of travel in detail. This explanation helps reviewers assess the necessity of the trip.
10. In the account number field, provide the relevant account to be charged for travel expenses, ensuring it is correct.
11. Complete the approximate costs section, including transportation, lodging, meals, conference registration fees, and any other expected costs. Note that filling this section is at the supervisor's discretion.
12. Calculate and enter the estimated total cost of the trip for efficient budgeting and tracking.
13. Have the traveler sign and date the form to confirm all information is accurate and complete.
14. Obtain the supervisor’s signature and date to validate the authorization from a higher authority.
15. Get the Dean, Director, or Department Chair's signature and date for final approval.
16. Save changes to the form, then download and print the completed document. Once approval is obtained, include it along with other required documentation for expense reports.

Ensure you complete the Travel Authorization Form online prior to your business travel and secure necessary approvals.