Get Expenditure Request Form

Completing the Expenditure Request Form is an essential step for obtaining approval for spending or transferring funds from an Associated Student Body account. This guide will walk you through the process of filling out the form online in a clear and straightforward manner.

Follow the steps to successfully complete the form.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering the date in the designated field. Ensure the date is accurate to avoid any processing issues later on.
3. In the ‘Total Amount Approved’ section, input the total amount of funds you are requesting.
4. Specify the source of the funds by clearly stating the Club, Class, or Trust Account Name you are using. Make sure the account has sufficient funds to cover the expenditure.
5. Identify the purpose of the expenditure by circling one of the options: Purchase, P.O., Service, or Other. If you select 'Other,' please provide a brief description.
6. Ensure that the goods or services are specific and clearly outlined. List each item along with the corresponding vendor's name.
7. For each item, enter the amount in the ‘Amt.’ field next to the goods or services listed.
8. Once all items have been listed and amounts provided, sign the form as the Club/Organization Representative.
9. Make sure to provide a name for the 'Check Payable to:' section.
10. Obtain the Faculty/Advisor signature in the appropriate space.
11. Finalize your submission by saving any changes made, and then you can download, print, or share the completed form as needed. Remember to attach a copy of the meeting minutes for the organization where the expenditure was discussed.

Complete your Expenditure Request Form online today to ensure timely processing of your funding requests.