Get Church Purchase Request Form

The Church Purchase Request Form is an essential tool for managing and authorizing purchases within the church. This guide provides step-by-step instructions to help users fill out the form accurately and efficiently.

Follow the steps to complete the Church Purchase Request Form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. In the 'Quantity' field, enter the number of items you wish to purchase. Ensure that the amount accurately reflects your intended purchase.
3. In the 'Estimated Cost' field, input the anticipated cost for each item or service. This should include any taxes or fees associated with the purchase.
4. Provide a brief 'Description of Goods or Services' that outlines what you are purchasing. Be specific to ensure clarity about the request.
5. Select whether you will make the purchase yourself or if you want the office to handle it. You can indicate your choice by checking the appropriate box—either 'I will make the purchase and attach receipts' or 'I would like the office to make the purchase.'
6. Indicate the division or department responsible for the expense by choosing from the available list.
7. Choose the appropriate General Fund Account or Project Fund Account to which the expense should be charged. Select from the specified options.
8. If applicable, suggest a vendor in the 'Suggested Vendor' field based on who can provide the goods or services.
9. Specify a 'Needed By Date' that indicates when the goods or services are required. This helps prioritize urgent requests.
10. Fill in your name in the 'Person making this request' field, and note the date to establish a record of the request.
11. Ensure to have the approval of the Division/Department Chair by adding their name and the date in the relevant fields.
12. Once all fields are completed, review your entries for accuracy and completeness before finalizing your submission.
13. Save changes, and choose to download, print, or share the form as needed.

Complete your Church Purchase Request Form online to streamline your purchasing process.