Get Indian River Charter High School Event Request Form For

Filling out the Indian River Charter High School Event Request Form online is an essential step in securing approval for your event. This guide will provide clear instructions on how to navigate each section of the form to ensure a smooth submission process.

Follow the steps to successfully complete the event request form.

1. Click ‘Get Form’ button to obtain the form and open it in the editing interface.
2. Begin by entering the event title in the designated field. Ensure that the title clearly reflects the nature of your event.
3. Next, provide the sponsoring group or department name responsible for the event. This helps identify the organizing party.
4. Fill in the faculty sponsor's name (first and last) who is overseeing the event. This ensures accountability and support from school staff.
5. Include the faculty sponsor’s phone number to facilitate communication regarding the event.
6. Input the contact name (first and last) for the event. This should be the primary person responsible for the event's details.
7. Enter the contact email address where responses or inquiries can be sent.
8. Provide the contact phone number for direct communication.
9. Indicate the event's start date and end date using the specified format (MM/DD/YY) in their respective fields.
10. Specify the setup start time, event start time, event end time, and breakdown end time using the format (HH:MM AM/PM). This information is crucial for event coordination.
11. Compose the event description. Be mindful that it should be at least 25 words and no more than 400 words to be eligible for posting on the school website and master calendar.
12. Indicate whether there is an event fee. If yes, specify the dollar amount per ticket.
13. List any facilities requested for the event to ensure they are properly reserved.
14. Establish an expected number of attendees to help manage logistics.
15. Detail equipment needs such as chairs and tables in the provided section to ensure adequate setup.
16. If required, make a technical/media request specifying equipment like laptops, sound systems, or projectors.
17. Select preferred types of publicity by checking the corresponding options, ensuring you provide necessary materials if using website promotion.
18. Acknowledge the accuracy of the information provided by signing and dating the submission in the faculty sponsor section. This signifies responsibility for the event's logistics.
19. Once all sections are thoroughly completed, review for accuracy before submitting the form online.
20. After submission, keep an eye out for a response, which you should receive within one to three business days. If needed, save changes, download, print, or share the completed form.

Complete and submit your event request form online today to secure your event!