Get Secretary Notes

To ensure notes are clear and comprehensive. This requires fast and accurate typing, legible handwriting, accurate spelling and the ability to extract all relevant information from lecture material.

Main responsibilities of the Secretary Ensuring meetings are effectively organised and minuted. – Liaising with the Chair to plan meetings. ... Maintaining the Secretary's role at meetings. ... Upholding legal requirements. ... Communication and correspondence.

Letting people know when and where the next meeting is and what it is about. Helping to prepare agendas for meetings with the Chairperson. Writing and receiving letters on behalf of the group. Keeping members informed of what correspondence has been sent out and received.

What to include when writing meeting minutes? Meeting basics like name, place, date and time‍ ... List of meeting participants. ... Meeting purpose. ... Agenda items. ... Next meeting date and place. ... Documents to be included in the meeting report. ... Key action items.

Try to keep sentences short, writing down only keywords, decisions and assignments. For more formal meetings or instances where you're the designated note-taker, consider using some variation of the meeting minutes process, which is essentially a tangible record of everything that happened in a meeting.

Advise participants of details, including catering and, if required, travel plans. For each event, arrange for a vote of thanks and, where appropriate, a small gift and arrange for guide(s) and leader(s) to be entertained.

Preparation: Before the Meeting This is often the secretary. Who is responsible for preparing the agenda? Each chair will have their own preference, but this is also usually a secretarial responsibility, working with the chair. There may be other people who have a right to add items to the agenda.