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Traditional incoming faxes will display the number that they were sent from on the Caller ID of the fax machine. If you are using an online fax service that doesn't have identification included on it, you can contact the provider to request the number that the fax was sent from.

Since fax transmissions via phone lines aren't encrypted, the information can be easily stolen or intercepted. Unencrypted electronic information often leads to data loss, privacy breaches, and even fraud. Furthermore, printed fax copies are highly susceptible to unauthorized access.

If you already have the fax number but need to determine who sent you the fax, do a "reverse lookup" search online by typing the fax number into a search engine or directory. With any option, you can easily locate a fax number.

The Fax Journal report lists information about the last 200 incoming and outgoing faxes. Using this report, you can tell the date and time each fax was sent or received, the name or number the fax was sent to or received from (provided the Station ID has been set), and whether or not the transmission was successful.

These machines often have hard drives that retain a copy of every fax received, scanned, or printed. For this reason, if your agency sells your fax/copier machine or the lease on it ends, it is important that you retain the hard drive and destroy it.

Checking Sent Fax Documents for Fax Numbers Most faxes you receive will include a cover sheet with useful contact information. A fax's cover letter should have the identity of the sender, including their name or business name, the sender's fax number, and the time and date.

Thankfully, these days you can see your fax's precise status by using fax tracking. Fax tracking takes classic technology and updates it for the digital age. With eFax, it's easy to track your fax's progress and have peace of mind your documents are safe and secure.