Get Performance Indicator Reference Sheet (pirs) Guidance & Template - Usaid

The Performance Indicator Reference Sheet (PIRS) is an essential tool for defining performance indicators within USAID programs. This guide provides step-by-step instructions to help users effectively fill out the PIRS Guidance and Template online, ensuring data quality and consistency.

Follow the steps to accurately complete the PIRS online.

1. Press the ‘Get Form’ button to access the Performance Indicator Reference Sheet and open it in your online editor.
2. In the ‘Name of Indicator’ section, enter the full and complete name of the indicator, including the indicator number if it is a foreign assistance standard indicator.
3. Specify the ‘Name of Result Measured.’ Include any corresponding numbers from the Results Framework or Logic Model.
4. Indicate whether this is a Performance Plan and Report (PPR) indicator by checking ‘Yes’ or ‘No.’ If ‘Yes,’ specify the reporting years and link it to the foreign assistance framework.
5. Provide ‘Precise Definition(s)’ by clearly defining the terms and elements of the indicator to avoid vague interpretations.
6. Enter the ‘Unit of Measure’ to detail how the data will be quantified. Include any minimum or maximum values where applicable.
7. Specify the ‘Data Type’ (Integer, Decimal, Percentage, or Proportion/Ratio) indicating how data will be categorized.
8. List any methods for disaggregating the data in the ‘Disaggregated by’ section and explain why this information is necessary.
9. For the ‘Data Source,’ identify specific and verifiable sources of data, including links if applicable.
10. Describe the ‘Method of Data Collection and Construction.’ Specify the tools and procedures that will be used for gathering data.
11. Define the ‘Reporting Frequency,’ indicating how often data will be reported to USAID.
12. Identify the ‘Individual(s) Responsible at USAID’ by position title, rather than by name, to ensure clarity.
13. State the ‘Baseline Timeframe’ to indicate the reference period for the baseline value of the indicator.
14. In the ‘Rationale for Targets,’ describe the basis for setting targets, if applicable.
15. Document the ‘Dates of Data Quality Assessments’ along with the names of reviewers.
16. Mention known data limitations in the relevant section.
17. If changes to the indicator are made, document them in the ‘Changes to Indicator’ section with justification and date.
18. Make use of the ‘Other Notes’ section for any additional information that may be relevant.
19. Finally, save your changes, download, print, or share the form as necessary to complete the process.

Begin filling out your Performance Indicator Reference Sheet (PIRS) online to enhance your data quality and consistency.