Get Terminal Digit

The terminal-digit filing system has the following disadvantages: -Training time for staff is lengthier as compared with other filling methods, although clerks usually master terminal-digit filing in one day or less. -Initially, more space and equipment will be needed to organize the file area.

Definitions: Terminal digit order: A system of filing using a six-digit number (or higher) that is divided into three parts, whereby the last two digits are considered primary.

Terminal digit filing has the advantage of distributing files evenly throughout the system, making it easier to allocate space for expansion. Use of terminal digital filing for the social security number 123-45-6789 would sort it first under 9, then under 12345678.

As we know that terminal digits in a number are only first and last digit. So, let us fill the first and last place of the number with an even digit. And we know that any digit is even if it is exactly divided by 2. So, out of given digits there are only 3 even digits and that were {2, 4, 6}.

Advantages: Terminal digit systems have the advantage of distributing sequentially created records throughout the filing system, rather than placing them physically together. This reduces the need to frequently shift all the records as older records are destroyed and new records are created.

Terminal digit filing is a filing system that works by using the last two numbers on files to organize them. It then follows the numbers in reverse order to pinpoint the needed file. As a result, this numerical system of filing is efficient for many large-scale companies.

Advantages of Numerical filing It is easy to understand. Disarrangement of files is minimized. The location of numbered files is very easy. The file number can be used as a reference in future correspondence. The expansion of files is very easy since the system is flexible. The preparation of address list is very easy.